Requirements & Guidelines
Policies & Procedures
Montefiore Einstein is committed to the highest levels of quality and ethical standards and to ensuring that all its business is conducted in compliance with federal, state, and local laws and within applicable regulatory guidelines. Our policies require compliance with certain requirements set forth in the Deficit Reduction Act of 2005 with regard to federal and state false claims laws.
Montefiore Einstein is committed to complying with Section 6032 of the Federal Deficit Reduction Act of 2005 as well as with all other federal, state and local laws and regulations and ensuring that its billing to the Medicare program, the New York State Medicaid program and other federal- and state-sponsored programs is accurate and conforms to applicable law.
FAQ
General
Thank you for your interest in becoming a Montefiore Einstein partner. The best way to contact us is by filling out the Supplier Interest Form.
For all other questions, please email us at suppliers@montefiore.org.
Procurement will reach out to you for additional information for the screening process. The additional information may be used to conduct a Value Analysis on the provided goods, services or products.
Upon completion of the Value Analysis, if your company has been deemed to meet or exceed the quality standards of Montefiore Einstein, a New Vendor Packet will be sent to you for completion.
If you pass the initial screening and Value Analysis process, Procurement will reach out to you to begin the new vendor onboarding process.
The process begins by completing the New Vendor Packet, which includes the W-9 form (or W8BEN form for foreign-based companies), Vendor Qualification Form, Compliance Policies Acknowledgement, Master Services Agreement, Acknowledgement of General Terms and Conditions, Tobacco Free and Fire Procedure Acknowledgement, Conflict of Interest Form, and the Business Associates Agreement Determination Form. For vendors that will be handling PHI, a Montefiore HIPAA Questionnaire is also required.
You can reach us by emailing suppliers@montefiore.org.
Please stay in contact with your Procurement Representative from the Sourcing Team. If you have been successfully onboarded as a new vendor, they will aid in finalizing any contracts and agreements as well as getting any necessary signatures.
Please alert us of any changes to your vendor profile (e.g., new sales representative) so that we can ensure all of our information stays up to date. You can also reach out to your Procurement representative with any questions or updates.
We will go through a screening process with a representative of your company to determine if your products and services are suited for our needs. If we are interested in your products or services, we will ask you to complete and submit a vendor profile.
If you have not been contacted for a potential procurement opportunity, either the opportunity has not yet occurred, we do not have a need for the product/service your company provides, or a match between your company’s product/service and our procurement needs has not been identified.